Aventri is packed with features and tools that make it easy for users to produce premium, inspiring, and unforgettable meeting and event experiences. Event registration is one of the core features and tools included in Aventri. The platform is designed to make the process of registering to meetings or events as perfect as possible. It permits users to build an attractive and mobile-responsive registration site that registering attendees can access from any device.
Aside from creating a registration site, Aventri provides users with the ability to build custom registration workflows. These workflows are very important because they guide attendees all throughout the registration process, helping them enter the right information and access the right content. They can create registration workflows depending on which category participants belong to, such as if they are an attendee, exhibitor, or sponsor. Using these workflows, attendees can access pre-loaded information, answer profile questions, and select whatever sessions they prefer.
Aventri also supports integration with leading payment gateways like Paypal, Stripe, Authorize.Net, and CyberSource. Because of this, attendees are given multiple options for sending payments online while they are registering. Moreover, the platform enables users to collect payments in multiple currencies. In fact, it supports more than 40 currencies, allowing them to accept payments globally.
A Digital Business Card That Automates Check-In/Out Processes
The event management platform offers a unique feature called Aventri Smart Tag. This is actually a small device that attendees can wear while they are joining meeting or event sessions. The Aventri Smart Tag is a digital version of the typical business card, and it serves various purposes. Attendees can use this to automatically check-in and check-out. Because the tag is a wireless device that can connect to other devices via Bluetooth, attendees no longer need to do manual check-in/out such as wiping or scanning cards or badges.
Let Your Attendees Discover Connections And Networking Opportunities
Another purpose of the tag is that it enhances and innovates networking. The Aventri Smart Tag enables attendees to share contact information with each other effortlessly. They will be able to instantly capture the number of connections they made from each session, sessions they participated, and exhibitors they engaged with.
Monitor Attendance, Track Attendee Journey, And Capture Valuable Information
Users themselves can also utilize the tag for various purposes. For example, they can leverage it for attendance monitoring, allowing them to find out the exact number of people who are checking in and checking out of sessions, and how long attendees are staying at sessions. Through the aid of this tag, they can, likewise, monitor the journey of an attendee. Here, they will be able to determine what type of session the attendee is most interested in and which exhibitors he or she is visiting most of the time. Moreover, the Aventri Smart Tag lets them identify attendees that are able to successfully connect to a large number of people, making them highly influential.
Efficient And Strategic Venue Sourcing
One of the most challenging and time-consuming tasks related to event planning is venue sourcing. However, with Aventri, this task can be performed efficiently and strategically. The event management platform gives users full control over the entire venue sourcing process, from searching for the right venues for meetings and events, sending requests for proposal (RFP), to tracking and managing bids and negotiations.
Aventri allows users to easily look for the right venues where they will host their meetings or events. They can apply filters to ensure that they find venues that match their specific meeting or event requirements and needs. In addition, the platform consolidates all the important data they need in a central place, including event and meeting registration information and supplier intelligence. Aventri enables them to send requests for proposal electronically and start collecting bids.
Since the platform centralizes data, users can run bidding and negotiation processes much faster. They can easily monitor the exchange of information and messages during these processes, keep track of changes and rebids, and determine how much they need to spend and how much money they can save for each deal.
Easy Event Floor Plan Designing And Management
Aventri is equipped with a tool that makes it possible for users to design and manage interactive floor plans that show the booth spaces where meetings, events, and exhibitions can be held. This tool is called the Booth Manager. Booth Manager permits them to generate a visual representation of all their available booth spaces that sponsors and exhibitors can buy online. As they create and design floor plans, they will be able to set and assign a rate to each booth space included in the plans based on its size, location, and other factors.
Attendees can also access these floor plans so theyll know where the exhibitors are located during the sessions. Moreover, Aventi allows users to give exhibitors access to floor plans so they can customize the booth spaces they purchased with contents and details that will enable them to attract more attendees for their sessions.
Table And Seat Plans
In addition, the event management platform delivers a tool that allows the creation and designing of seating and table plans and charts. As users do this, they can set rules for each table that define what categories of attendees are allowed to occupy the seats assigned to each table such as delegates, speakers, sponsors or staff. They can also apply color codes so they can easily distinguish different table profiles. Another great thing about this feature is that it gives attendees the freedom to choose where they want to sit, allowing them to communicate and interact with people they are comfortable with.
Smoothly Handle Event Logistics
With Aventri, users can smoothly handle the logistics aspect of meetings and events. This involves scheduling rooms and the needed resources for sessions like audio and visual equipment, food, and event staff. Aventri actually centralizes event logistics management which means users no longer have to use separate tools for setting up and managing rooms inventory and allocating resources to rooms. They can assign sessions, meeting and event groups, and resources to various rooms by just doing a simple drag-and-drop. Room specifications and information can be exported as Excel or PDF files and shared with others like event planners, on-site and venue organizers, hotel catering staff, and audio and visual equipment providers, keeping everyone in the loop.
Manage Your Event Finances Effortlessly
Aventri is shipped with a financial tool that makes it simple for users to handle all the finances associated with their meetings and events. This tool permits them to create different meeting and event budget categories using templates. The financial tool can help them monitor how much they are spending on various meetings and events. They can even track meeting and event expenses at the category, vendor, or department level. If they want to generate reports to check actual budgets against planned or projected budgets, that is made possible as well. The tool, moreover, has a revenue and profitability reporting capability which allows users to determine their ROI for each meeting or event. This will guide them in setting up meetings and events in the future that drive higher revenues.
Execute Event Plans Through Project And Task Collaboration
Event plans are useless if they wont be executed properly and on time. Accurate and timely event executions require team collaboration. Luckily, Aventri offers a feature that assists event teams in ensuring that they can seamlessly collaborate on all projects and tasks associated with their meetings and events.
With Aventri, users can organize and display event tasks on visual timelines. This capability makes it easy for the entire team to identify the individuals to whom the tasks are assigned and the start and end dates of the tasks, as well as track the progress of each task. Email reminders can also be sent out to team members so they are immediately notified whenever new tasks are assigned to them or if they need to fast-track the completion of the tasks.
Email Marketing Campaigns
The event management platform makes it possible for users to set up, launch, and manage email marketing campaigns. With this feature, they can reach out to the right audiences with the right messages at the right time and have the opportunity to increase event attendance. Aventri is built with email templates that they can customize. They can use these email templates for multiple meetings and events, as they are clonable and reusable.
Moreover, they can automatically populate their emails with information that are relevant to each recipient through the aid of custom data fields, permitting them to launch targeted and personalized email marketing campaigns. Additionally, the platform permits them to include links to the emails they are sending out to recipients so the latter can access more information or content about a particular meeting or event as well as register right away. Aventri also allows them to verify how effective their email marketing campaigns are.
Understand What Your Attendees Think And Feel About Your Events
The success of meetings and events is measured based on the value they bring to attendees. Therefore, it is imperative that what they think and feel about meetings and events must always be captured, considered, and analyzed. Aventri allows users to obtain powerful insights into attendees emotions, thoughts, and feedback using surveys. A survey tool is integrated into the platform that gives them the ability to design and distribute surveys and analyze survey responses and results. They can distribute surveys while attendees are registering, sessions are being held, or after the events are finished. Survey results are displayed on graphical charts so that users can perform analysis easily.
State-Of-The-Art Mobile Event Application
As previously mentioned, Aventri aims to help users deliver premium and memorable meeting and event experiences. They can actually achieve this by taking advantage of the platforms mobile event application. This is a state-of-art and enterprise-grade mobile application where attendees can access event information, updates, and push notifications. They can also use this app to view session schedules and speaker or exhibitor profiles. Furthermore, the mobile event application enables attendees to connect to other attendees, send messages to them, and discover new networking opportunities.
Users can also leverage the mobile event application for marketing and analysis purposes. For example, Aventri lets them show banner advertisements on the app, allowing them to use the app to make money. When it comes to analysis, they can utilize the app to gain insights into attendees feedback and engagement. They will be able to discover the things attendees value the most by simply monitoring how they are using the app and what contents they are sharing most of the time.